Causes of Stress in Organizational Behavior - How to Manage Them?

Causes of Stress in Organizational Behavior – How to Manage Them?

Stress in an organization is very common. Employees as well as organization leaders often feel stressed due to several reasons. Too much stress is harmful to the organization. If more employees become stressed out, their ability to work efficiently reduces. Absenteeism and employee turnover increase. The employees as well as the company, both suffer. 

Stress management in the workplace is therefore extremely important! But first, a very crucial step in managing stress is to understand the symptoms and causes of stress in organizational behaviour.

Symptoms of Stress

Symptoms of stress can be classified into three categories; physical symptoms, emotional symptoms and behavioral symptoms.

Causes of Stress in Organizational Behaviour

Stress can be caused by a variety of factors. Knowing these factors well will allow you to manage them and build a better working environment for your employees. The following are the main causes of stress in organizational behaviour and tips on how to manage them.

1. Concern Regarding Career

Employees might feel concerned about not growing in their careers due to fewer growth opportunities or feel stuck in the same position for too long.

How to Resolve?
Reward your employees for their efforts. Offer promotions and salary appraisals when deserved. If your employees feel appreciated, it will reduce their stress levels and make them feel they are achieving a positive outcome working in the organization. Give them opportunities to learn and grow in skills. Provide them exposure. You can sponsor learning courses for them as well.

2. Uncertainty of Roles/Responsibilities

If employees feel uncertain or unsure about what is expected of them, and what is exactly their daily responsibilities, they might feel confused and gain stressed.

How to Resolve?
Develop clear communication with your employees. Talk to them more often. Map out their responsibilities clearly and regularly have a meeting regarding them. Let them know what you are expecting and how much time you are expecting it. Just having an open discussion and letting them know you are available for questions can fix this problem.

3. Rotating & Extra Long Shifts

Extra long shifts leave no room for personal time and may even tire the employee to exhaustion.

How to Resolve?
Have balanced shifts. If there is a requirement for your employee to work extra shifts, offer them smaller shifts or paid half-day leaves for later. Make sure they get their rest so they can come back stronger. Rotating shifts should be avoided if the employee isn’t comfortable with them. If rotating shifts cannot be avoided offer them a chance to work from home during some of them. Once again communication is the key. Let them convey to you what brings the most productivity in them.

4. Unexpected Sudden Changes

Too many changes that happen quite often leave an employee feeling unstable and adjusting most of the time.

How to Resolve?
Follow a smooth transitioning process when it comes to changes. For example, if you are changing your employee’s roles maybe because he or she got a promotion, offer them as much help as possible and also give less workload in the beginning. If you are bringing a new team manager or client to work with, have them introduced, talk and get to know each other. If you are making new policies, give prior notice to employees and give them time to adjust. Before making any changes in the offices and cubicles, talk to the employees first.

5. Workload

No one can handle over workload well. Burdening your employee with extra work, making them work extra hours or providing unjustifiable deadlines are some of the obvious reasons for stress.

How to Resolve?
Keep an organized record of your team members’ tasks in one place. You can regularly check which member has how many tasks and delegate further work according. Keep a record of which tasks are getting completed. This way you will always have a clear picture of everyone’s workload. Give employee of the month awards to your team members by evaluating these records and you’ll see so much motivation in them. Give tasks one by one and let them know the focus is quality, not quantity. 

6. Role Conflict

Role conflict refers to when an employee has to perform tasks incompatible with their behaviour, interests, capabilities or moral values.

How to Resolve?
The best thing to do here is to know your employees. Understand which employee is good at which tasks and provide them with work related to that only. Understand the requirements of the tasks and delegate them to someone whose abilities match the best with it. For example, a good communicator can handle client meetings. Someone who talks less can be given work that requires more focus and concentration.

7. Conflicts With Colleagues

Having some kind of conflict such as feeling disrespected or discriminated by your fellow colleagues can cause a lot of stress at the workplace.

How to Resolve?
Stand up for your employees. If you see any disrespect occurring in the office, take action to resolve it as smoothly as possible. Let your employees know they can communicate such problems with HR anytime. Organize small events from time to time or take employees to celebration lunch or dinner so they can socialize. Have small cafeterias and lunch rooms where they can talk. Employees can be a great support to each other when it comes to managing stress.

8. Poor leadership

If leaders at the organization are rude, regularly point out mistakes, and take little to no time to appreciate the employee, It is another reason for stress!

How to Resolve?
Don’t promote a harsh working environment where leaders often scold their employees. Being strict and rude is only going to make the employee dislike the job and leave in the future. Let them know their mistakes nicely and motivate them to work better. Communicate don’t order.

Appreciate the work whenever they deserve it. 

Although stress is an inevitable aspect of life, poor stress management can have a detrimental effect on your business. However, the correct tools and techniques for handling stress at work can increase productivity and help individuals perform at a high level.

A great way to manage stress & burnout of your employees to have them work at their best efficiency is to invest in a good employee wellness program such as the resiliency program.

The Resiliency Program measures and reduces workplace burnout to drive powerful growth.  You can evaluate the resilience of your employees to develop a personalized resiliency plan. An employee wellness program like this will significantly boost your employee’s productivity and job satisfaction leading to high returns and profit. 

 


Stress Management in the Workplace

Stress Management in the Workplace; Increase the Efficiency of your Employees

You may be aware that we are currently experiencing an era when mental health concerns are being discussed and impacted the most. Even if individuals are aware of the numerous problems related to mental health and how detrimental they may be, they still don't always know how to handle them. Given that so many of us suffer from stress and anxiety brought on by unfavourable job conditions, the workplace is certainly one of the places most affected. We can't just keep going because work occupies such a significant portion of our lives. Living with it is just not sustainable!

Stress can be a major factor hindering your business's performance. It takes a toll on both the employees and the organisation, particularly when it goes unchecked for too long.

Stress management in the workplace is very important. The employees have to be well organised, so they can handle their work efficiently and naturally. If people are under stress and do not feel comfortable or happy in their workplace, the results will be poor productivity levels, a slower speed at work etc., which would not be good for any organization.

Stress is an unavoidable part of life but if you don't manage it well, it could have a negative impact on your health, relationships and career. However, the right training and methods for managing stress in the workplace can help achieve a high-performance level from employees as well as make them more productive.

Negative Impacts of Stress at the Workplace

Stress is not just a mental issue. It can have physical effects on your body and cause problems in your personal life as well. Stress doesn’t allow an individual to function at their top potential but usually makes them less of who they are. It hides one’s actual capabilities.

Some negative effects of stress are:

  • Headaches
  • Nausea
  • Fatigue
  • Muscle pain (back & neck pain, joint pains)
  • Slow reaction time
  • Forgetfulness
  • Anxiety
  • Depression

Such effects make it hard to function normally. Extreme pressure or an unfriendly environment hampers productivity and decreases motivation.

Employees when over-stressed cause a lot more absenteeism. Many will be reluctant to work in teams and on large projects. Productivity and efficiency will keep going down. Stress also becomes the reason for the excessive use of substances like alcohol or nicotine.

Long-term issues involve cardiovascular diseases and immune system problems. Vitamin deficiency is yet another negative effect. Surely, Such problems will throw a company’s health care cost through the roof.

Let us look at ways to manage stress effectively in your workplace so that your employees are happy and work efficiently, as well as enjoy their work.

Effective Stress Management in the Workplace

Your employees are one of the most crucial components in taking your organization to success. The happier they are, the more efficient their work is and the faster you’ll grow! This is one of the key ways large companies today have reached such success. They invest in employee wellness programs.
Trust me, spending on your employees is never a cost, it’s an investment that yields fruitful results for everyone!

Worried about how to manage stress in the workplace? We offer you the best strategies that are the most productive!

Employee Wellness Programs!

One of the best and easiest ways to do this is to invest in an employee wellness program such as the resiliency program. This program is designed specifically for reducing workplace stress and burnout.

The focus is on improving the happiness and productivity of an organisation by evaluating the current state of its employee’s mental health and providing an action plan.

Firstly, the mental state of the organization’s employees is measured. After reaching a conclusion, an action plan including lifestyle changes, nutritional supplements, mindfulness training and workplace changes are provided.

If you are looking to reduce stress and burnout in your organisation and want your ROI to shoot up once again, be sure to check out The Resiliency Program.

 

Encourage Exercise and Nutrition

Exercising regularly and eating healthy are the two best options when dealing with stress in the workplace. It releases endorphins and takes your mind off work. Encourage employees to take small walks during lunch breaks. You can even organise small marathons for the employees which they will enjoy. Sponsor their gym memberships or organise a yoga session once or twice a month.

Provide healthy snacks for your employees at the office. This will also make them feel cared for and appreciated. Make sure the fridge is filled with good coffee and healthy snacks!

Flexible Hours and Remote Work

Often employees get the feeling that they are being locked up in a cell as they have to punch in every morning at the right time and cannot leave until work ends. This can severely result in negative moods and stress. Also, achieving a positive attitude is possible when an individual has time for a morning routine where he can wake up and complete all morning tasks easily. Having strict regulations on arrival time can hamper that.

It is recommended to allow flexible work hours that focus more on the quality of work in a timely manner rather than the presence of the employee within the office. Remote working is also something every organization is offering now.

Changes in the Workplace

Making sure your hard workers are comfortable is another step to achieving a stress-free environment. This involves good seating arrangements that keep their posture correct. Bad postures lead to back and neck pains which is quite inefficient.

Let your employees have some personal space whenever needed. This could be increasing the height of cubical walls or making separate places for lunch, having a cafeteria, or meeting rooms.

Cafeterias will also improve social interactions among employees which can have a positive impact as well.

Promote Fun in the Office!

As bizarre as it may sound, this is perhaps the most effective way to reduce stress and create a happier environment. Bring some table tennis or pool tables in the office where employees can take short breaks. Involve indoor games!

Organise fun events and parties for workers to socialize. You can also include ‘No Meetings Monday’ or ‘Pizza Party Fridays’ every week. Include unique days every week for some excitement.

Management

A lot of the time stress and burnout often happen due to employees feeling overburdened or not having clear directions. They feel all over the place when they lack proper planning. This is where management comes to the task. Having clear communication on how your team is feeling mentally and keeping their tasks organised is very crucial.

Managers can regularly have a talk with team members about their stress and burnout to help manage accordingly. Even issues such as bullying, discrimination or disrespect can be avoided with good control by the hierarchy.
A proper way of handling the workload should be implemented. Burdening the employees with too much work should be avoided.

Conclusion

Stress management in the workplace is very crucial. Stress often leads to low productivity, decreased efficiency and absenteeism. Long-term issues involve cardiovascular and immune diseases. Stress and burnouts are detrimental to an organization’s growth. If the employees aren’t happy, surely their work will be affected. Hence it is very important to manage the mental health of employees. Stress management in the workplace can be done in many ways as mentioned above. You can invest in employee wellness programs for the best results! Hiring professionals to do what they do best is always a great option. Check out the resiliency program.